GL maintenance, reconciliations, journal entries, and financial reporting — handled by US-trained accountants under EA-led oversight. So your firm stops finishing the close in the middle of next month.
Every firm partner knows the rhythm. The month ends on the 30th. The plan is to close by the 10th. Reconciliations get pushed because someone is on a client call. Journal entries get deferred because the new staff member is still being trained. Financial reports get drafted on the 15th, reviewed on the 18th, and finalized on the 22nd — at which point next month is already a week old.
By the time the close is technically complete, the firm is two close cycles behind real time. Clients don’t get statements when they need them. Partners can’t run advisory conversations on stale numbers. And the next month’s close is already running late before it even starts.
This isn’t a discipline problem. It’s a capacity problem masquerading as one.
We built this service for the CPA practices that decided their close cycle was going to run on a calendar — not on whoever happens to be available that week.
When TaxicMinds runs month-end close for your firm’s clients, the close finishes when it’s supposed to. Reconciliations done by the 5th. Journal entries posted by the 7th. Draft financials delivered by the 10th. Every month. Whether your firm is at full capacity or one senior short.
Before the first close, we map your client's specific calendar — when bank statements drop, when payroll posts, when the client typically responds to questions. Every close after that runs to a predictable schedule.
Bank feeds reconciled. Credit card statements pulled. Open items from the prior month resolved. Source documents requested from the client where needed. Nothing waits until day 8 that could have been done on day 2.
All reconciliations completed. Accruals, deferrals, depreciation, and recurring entries posted. Unusual items flagged for senior review. Documentation logged for every adjustment.
A senior accountant reviews the entire close before financials are drafted. Trial balance scrubbed for outliers. Draft P&L, balance sheet, and cash flow prepared. Variance commentary written where the numbers warrant it.
Draft financials delivered to your firm with a structured open-items log. What's resolved, what's pending client response, what needs your firm's review. No mystery items. No "we'll figure it out next month."
The difference between a close that’s technically complete and a close that’s actually defensible isn’t speed. It’s documentation, review, and the discipline to handle exceptions the right way.
Our standards are built around the assumption that every close we touch could become audit work next year.
Every adjustment documented
Senior review before delivery
Variance commentary built in
Audit trail preserved
Tax-readiness checked at every close
A fixed monthly fee per client close. Pricing scales with complexity, not transaction volume alone. Multi-entity, multi-currency, or industry-specific work priced accordingly.
Best for: practices with 5-30 client books requiring monthly close.
A dedicated accountant or team reserved for your firm’s close work. Monthly retainer covers all your firm’s close engagements.
Best for: practices with 30+ active close engagements, or practices that want a single point of contact across all close cycles.
Yes. We handle multi-entity and consolidated closes — including intercompany eliminations, currency translations, and parent/subsidiary reporting. Up to 50+ entities per client supported.
Both. We handle accrual basis, modified cash, and tax-basis reporting. The basis is set during onboarding and stays consistent month over month.
Yes. If a close is behind, we run a catch-up engagement first — same diagnostic-first approach as our bookkeeping clean-up work. You see the scope before we touch anything. Once current, the client moves to standard monthly close.
Yes. The accountant assigned to your firm’s client during onboarding handles every close cycle going forward. Pattern recognition matters in close work — the same person seeing the same client’s books month after month catches things a rotating team would miss.
A structured rhythm. Open items flagged on day 7. Draft financials delivered on day 10 with a one-page summary. Any urgent issues escalated same-day. We don’t email you 14 times a month — we send what matters, when it matters.
Yes. When a client of yours goes through an audit, we provide audit prep support — PBC list completion, schedule preparation, documentation pulls, and direct response to auditor requests through your firm. No additional cost during the audit window for clients we already run close for.
Yes. We have dedicated experience with industry-specific close work — manufacturing (WIP, standard costing, variance analysis), real estate (per-property close, fund accounting), SaaS (deferred revenue, ARR/MRR tracking), construction (POC, retainage), and nonprofits (restricted fund accounting, functional expense allocation).
This is one of the most common reasons firms bring us on. When a client’s internal accounting staff turns over, we step in to keep the close running on schedule while the client recruits a replacement. Smooth handoffs — both incoming and outgoing — are part of how we operate.
Three reasons. First, recruiting senior accountants in the US takes 3-6 months and costs $90-130K loaded. Second, when that hire leaves — which most do within 18 months — the firm restarts the process. Third, one senior accountant covers one workload. We cover the equivalent of multiple senior accountants for less than half the cost of one — without recruiting risk, training time, or turnover.
“We brought them on for tax prep. Eight months in, they’re running our month-end close too. The trust got built quietly — by them doing the work right, every single time.”
The fastest way to evaluate our close work is to give us one of your client engagements for a single month. We'll run the close, deliver the financials, and you'll know within four weeks whether the rhythm matches what you need.
Work is assigned in your system (Karbon, TaxDome, UltraTax, Drake, CCH, etc.)
Our US tax-trained professionals work in your system remotely. We follow your process, templates and preferences.
Every deliverable is reviewed through a multi-step quality process led by Hitesh Patel, EA.
Completed work is delivered in your system with clear notes, flags and support for your review.
You review, approve and deliver with confidence.
